This article details which fields flow through from Karmly to PayHero for integrated companies. To learn about using Karmly with PayHero see these articles:
Resources are synced to Karmly and created or updated when the candidate is invited, when a manual sync is performed from the user record, or when they're added to a Pay Cycle from the Pays tab. Existing employees in PayHero will also be synced if the integration is synced under Manage > Integrations.
The following details will be updated in PayHero when a resource is synced from Karmly:
PayHero Field | Karmly Source |
Display Name | Display Name |
First Name | First Name |
Last Name | Last Name |
Birth Date | Birth Date |
Phone | Mobile |
Email Address | Email Address |
Email Payslips* | This will be ticked if an email address is specified for the resource. |
Address | Address - if the Google address picker has been used to select the address, this will flow through to the appropriate Address, Suburb, Town / City and Post Code fields in PayHero. Otherwise, the full address will be inserted into the Address field only. |
Employment Basis | Employee if Business is not selected in Karmly, or Contractor if Business is ticked. |
Start Date* | Set to the earliest start date of the candidate's Placements, or today's date if no placements are found. |
Normal Rate | If the candidate has a single placement their Normal Rate will be set, otherwise it will be left as $0. Rates are still sent through from Karmly for each time entry, this setting is only used for some leave types. |
Salary | The salary specified in Karmly will sync through as the 'Annual Salary' in PayHero. This is only applicable for people with the Consultant role. |
Bank Account | Bank Account |
Tax Code | If there is no Tax Code selected in 'Additional Tax Details' in Karmly, the Tax Code in PayHero will be set to M for employees or WT for businesses*. This will not re-sync on subsequent updates, unless the Tax Code field is later changed in Karmly.
If a Tax Code is selected in 'Additional Tax Details' in Karmly this will be used. |
KiwiSaver | If a KiwiSaver Employee Deduction rate is selected in 'Additional Tax Details' in Karmly this will be used.
If not set, or set to 'Not Enrolled', the employee will not have KiwiSaver applied in Karmly. If not set, this setting will not re-sync to PayHero in subsequent updates.
Important: if an employee is on a KiwiSaver Savings Suspension, this needs to be set directly in PayHero. To prevent the integration from overriding this setting, set the employee to 'Not Enrolled' in Karmly. |
Tax Rate | Withholding Tax Rate |
IRD Number | Tax Number |
Trading Name | Trading Name |
GST Registered | Ticked if both Business is ticked and a Business Tax Number is set. |
GST Number | Business Tax Number |
Payslip Type | If Recipient Created Invoice is ticked in Karmly, the Payslip Type in PayHero will be set to BCTI. Otherwise, your company's Default Payslip Type will be selected. |
*Updates with an asterisk will only be set on creation of the employee in PayHero - any updates to these fields should be applied directly in PayHero.